Trucks for You Receives Fair and Accurate Fuel Reimbursements with Breakthrough’s Fuel Recovery Solution

Trucks for You, a leading carrier with a fleet of over 300 trucks and 1,300 dry van trailers operating across North America, encountered a shift in its fuel reimbursement process when a major shipper implemented the Fuel Recovery program. At the time, Trucks for You was used to traditional fuel surcharge schedules. Switching to a new reimbursement model introduced initial uncertainty for both the leadership and billing teams, as it changed the way fuel expenses were calculated. However, the shift brought greater transparency to fuel reimbursements.

Since implementing Fuel Recovery, Trucks for You President, Jay Calavan, firmly supports the change, recognizing its value in creating a more efficient and fair fuel reimbursement process.

Smooth and efficient onboarding process

Despite initial apprehension about adopting a new program, the onboarding process proved to be smooth and highly efficient. The only internal preparation required was ensuring that the billing and finance teams were fully informed and trained on the new program. Once implemented, the finance team reported no disruptions to their workflow, highlighting the program’s seamless integration and reliability.

Enhance fuel program visibility and efficiency

Fuel Recovery offered an immediate improvement in visibility for fuel and freight spend. Unlike the antiquated surcharge schedules, Fuel Recovery provides real-time, lane-level calculations for fuel reimbursements based on the time, price, tax, and geography of the shipment, making every reimbursement traceable and understandable. Jay Calavan, president of Trucks for You, shared, "I trust the Fuel Recovery calculation more than a fuel surcharge schedule."

Trucks for You also receives valuable resources as part of the Fuel Recovery program, including API fuel rate lookup on loads for immediate reimbursement insights, access to a dedicated carrier support inbox to promptly address questions, and ongoing fuel reports with detailed information on processed and priced loads.

While Breakthrough can help shippers purchase discounted fuel through a fuel card partnership, Trucks for You shared their purchasing power enables them to negotiate even better fuel prices.

Market-Based Fuel Reimbursements Benefit Both Shippers and Carriers

Market-based fuel reimbursements provide a fair and accurate solution for Trucks for You to manage fuel costs. By treating fuel as a pass-through expense, this approach creates a balanced and efficient system for both the shipper and the carrier. Reflecting on the transition, Jay Calavan noted, "We embraced the change and leaned in to learn more about the Fuel Recovery program. Now, I don’t understand why shippers wouldn’t use Fuel Recovery to reimburse carriers."