A 5-Step Guide to Set Up Your Mobile Fueling Program

Managing a large fleet comes with persistent challenges, from rising costs to recruiting and retaining drivers, that hurt your bottom line. Many fleet managers find that time lost at traditional fueling stations adds up, reducing driver productivity and complicating fuel management. Implementing a mobile fueling, also known as wet-housing, service enhances fleet efficiency by streamlining operations.

By following a structured approach, you can implement a mobile fueling service program that delivers immediate value. This guide outlines five key steps to ensure a smooth transition and maximize the return on your investment.

Key takeaways

• Boost Productivity: A mobile fueling program eliminates non-productive driver time spent traveling to and waiting at fuel stations, allowing them to cover more miles.

• Enhance Operational Efficiency: Fueling vehicles during off-hours ensures your fleet is ready to go at the start of every shift, optimizing schedules and asset availability.

• Gain Data-Driven Control: Integrating fuel data with your fleet management system provides precise tracking of consumption per vehicle, enabling better budget management and identifying cost-saving opportunities.

• Improve Safety and Compliance: Partnering with a reputable mobile fueling supplier ensures adherence to strict safety and environmental regulations, mitigating risks associated with fuel handling.

Kickstart your mobile fueling program with confidence

A mobile fueling program can boost efficiency, cut downtime, and better control your fuel costs. But success starts with a solid plan. By focusing on your fleet’s specific needs and following industry-leading best practices, you’ll set the stage for a smooth implementation and immediate results. Let’s break down the key steps to get your mobile fueling program started.

Step 1. Evaluate your fleet’s fueling needs

The first step is to conduct a thorough analysis of your fleet's specific requirements. An effective mobile fueling strategy is built on a clear understanding of your operation. Consider key factors like: 

• Tank and Vehicle Metrics: What is your tank size by vehicle and how many vehicles do you operate in your fleet?

• Operating Schedules: Does your fleet return to a central location or have a predictable schedule?

• Geographic Location: Do your fleets operate in an area with limited traditional fueling options or those looking to consolidate fueling to a single yard.

Understanding these elements will help you define the scope of your mobile fueling program and identify the right service level for your operations.

Step 2. Choose a strategic fueling partner

Selecting the right provider is critical to the success of your mobile fueling program. Look for a partner, not just a supplier, who offers more than just fuel delivery. A strategic partner should provide:

• Proven Experience: A track record of reliable, on-time service.

• Robust Safety Protocols: A commitment to strict safety and environmental standards.

• Advanced Reporting: Detailed fuel consumption data for each vehicle.

Step 3. Ensure safety and regulatory compliance

Mobile fueling is governed by strict local, state, and federal regulations. Your chosen partner must demonstrate full compliance with all safety and environmental laws, including proper fuel handling, storage, and spill prevention procedures. This diligence protects your business from liability and ensures your fueling operations are both safe and responsible.

Step 4. Integrate fueling data with your fleet management system

The data from a modern mobile fueling program should seamlessly integrate with your existing fleet management technology. Leading providers offer advanced reporting tools that allow you to: 

• Monitor fuel consumption per vehicle.

• Track performance trends across the fleet.

• Identify opportunities for further operational improvements and cost savings.

This data-driven approach turns fuel from a routine expense into a strategic component of your fleet's operational efficiency.

Step 5. Train your team for a smooth transition

For the mobile fueling program to run smoothly, your team must understand the new process and how it adds value to your operations. Comprehensive training should cover the value of the new process, outline both previous and updated procedures, and highlight how it aligns with broader goals. A well-informed team is essential to ensure that mobile fueling is efficient, safe, and trouble-free from day one.

Drive efficiency and cost savings with mobile fueling

Implementing a mobile fueling program is a powerful strategy for any business looking to enhance fleet productivity and reduce operational costs. By eliminating time-consuming trips to the fuel station, you empower your drivers to spend more time on the road. Following these steps—from evaluating your needs to choosing the right partner and integrating data—will help you build a program that delivers measurable improvements in efficiency and cost-effectiveness for your fleet.

Breakthrough's mobile fueling approach eliminates the inefficiencies of traditional refueling, driving down operational costs while maximizing driver uptime. Experience a smarter, more proactive strategy for your business by exploring our innovative Fleet Solutions today.

Frequently asked questions about mobile fueling

What are the main benefits of a mobile fueling program?

The primary benefits include increased driver productivity by eliminating time spent at fuel stations, reduced fuel costs through better management, and enhanced operational efficiency by ensuring vehicles are fueled and ready during off-hours. It also provides greater control and detailed data on fuel consumption.

How does mobile fueling improve driver productivity?

Mobile fueling, or wet-hosing, delivers fuel directly to your vehicles when they are idle, typically overnight. This means drivers can start their shifts immediately without needing to detour to a gas station, saving 30-60 minutes per driver per day that can be reallocated to core business activities.

Is mobile fueling a safe and compliant option?

Yes, when managed by a reputable provider. Professional mobile fueling services adhere to stringent safety and environmental regulations set by local, state, and federal authorities. They use specialized equipment and trained personnel to ensure fuel is handled safely, minimizing the risk of spills and accidents.

What kind of data can I get from a mobile fueling service?

A quality mobile fueling partner will provide detailed reports that track fuel consumption for each vehicle. This data can be integrated with your fleet management system to monitor efficiency, identify irregularities, and make informed decisions to optimize your fleet's performance and budget.